This position supervises the daily operations of the Accounts Payable unit and oversees the Accounting staff responsible for the daily processing of vendor and client service payments, including telecommunications, inter-agency payments, vendor payments, judgments/settlements, 1099 reporting, and hotline inquiries. This position is also responsible for increasingly complex, advanced senior-level accounting duties and overseeing necessary business process changes within the Accounts Payable unit. This position participates in workgroup meetings when necessary and makes decisions based on limited direction with extensive latitude for the use of initiative and independent judgement. Work involves developing and evaluating quality controls for payment processing and the management of system integrity; overseeing the processing of agency expenditures and necessary adjustments; interpreting laws, procedures and guidelines by legislation and/or other controlling agencies; and evaluation the effectiveness of procedures, reports, and processes in order to streamline inefficient processes. The position interacts routinely with DFPS staff, State Comptroller’s Office, Texas Building and Procurement commission, HHSC Purchasing, internal and external auditors, IT, Secretary of State, Governor’s Office, and representatives from various organizations. Essential Job Functions:
Supervises daily activities for accounting staff by establishing goals, evaluating employees’ performance, oversees workload, plans and coordinates payables activities and providing adequate training and resources. (25%) Provides technical guidance to state office and regional staff on the usage of complex accounting systems (CAPPs and USAS). Serves as accounts payable technical/functional subject matter expert on the internal accounting system (CAPPs), including modifications, enhancements, updates and upgrades. (20%) Evaluates, monitors, and assists with the development of reports on special projects and daily activities to maintain quality control. (15%) Directs the processing of agency expenditures and liabilities. (15%) Coordinates accounting activities with other staff and other entities. (10%) Identifies ineffective processes and makes recommendations to improve. (5%) Plans and meets with state office staff and other entities. (5%) Performs other duties as assigned and required to maintain unit operations. (5%) Promotes, monitors, and ensures that respect is demonstrated for cultural diversity. Attends work regularly in accordance with agency leave policy. Knowledge Skills Abilities:
Knowledge of accounts payable policies and procedures. Knowledge of/or experience with automated financial accounting systems. Ability to analyze, research, compile, consolidate and reconcile datasets from a variety of resources and prepare concise reports. Ability to make decision, devise solutions and problem solve with limited information. Ability to take the initiative and prioritize tasks in queue. Ability to pan, assign, and supervise the work of others. Ability to work with a diverse group of individuals. Ability to handle conflict in a positive, productive and professional manner. Ability to communicate verbally and in written format in an effective and professional manner. Ability to establish goals and objectives. Skills/experience in the use of Microsoft software applications (Excel, Access, and Word) for complex operations. Strong organizational skills, strong leadership skills. Ability to work more than 40 hours per week and/or weekends, if necessary. Registration or Licensure Requirements:
None Initial Selection Criteria:
Experience as a team lead or supervisor in an accounting/financial environment. Experience in state government finance preferred. Experience with accounts payable functions. Skills running reports, queries, analyzing and interpreting data. Experience in USAS/CAPPs preferred. Additional Information:
Note: Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include: 36B, LS, SK, 3432, 6F0X1. For more information see the Texas State Auditor’s Military Crosswalk at http://www.hr.sao.state.tx.us/Compensation/JobDescriptions.aspx.
36B, LS, SK, 3451, 6F0X1 MOS Code:
36B, LS, SK, 3451, 6F0X1
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