Facilities Administrative Coordinator (Vineland)

Compensation

: $63,000.00 - $95,940.00 /year *

Employment Type

: Full-Time

Industry

: Advertising/Marketing/Public Relations



  • Annandale, NJ
  • Facilities Administrative Coordinator

    OVERVIEW
    Assist Facilities Coordinator and the FM team with coordinating and overseeing the administrative, facility, and office needs. Candidates must be well organized and able to prioritize multiple tasks, proactively assist with projects, maintenance, and facility related tasks, as well as communicate effectively to internal and external customers.

    The ability to handle multiple tasks, with limited direction, a proactive and forward-thinking is essential.


    ESSENTIAL FUNCTIONS

    Assist with requirements around room scheduling, meeting requests, and any other necessary and required supportProvide overall Administrative support for the Facility ManagementteamLearn and comply with clients Loss Prevention SystemAssist with Sourcing and Financial administrative requirements, including Purchase Orders and Invoice processingProcess IT requests for the Facility Management teamAssist with receiving and processing of work ordersRun WO reports provide status updatesCoordinate maintenance related task to support local Engineering teamCheck work order status and follow-ups with customersEngage in Audit documentation processes for internal, safety, O&M, client related audits.Provide support in updating required documentation related to FMActively participate in the monthly meetings for FM functional teamsAssist with hospitality initiatives and eventsAssist with ordering of necessary supplies including uniformsReceive and develop skills to assist with coordination of trainingStrong organizational skillsExcellent written and verbal communication skillsSkills with MS Office suiteEnjoy working in a fast-paced environmentDetailed oriented to deliver results timely and with the highest qualityEmpowered to create memorable human experiences for the client and the internal JLL teamDemonstrate ability to think outside of the boxOpen to new and innovative ideas with a focus on continuous improvement and delighting the customerYou will be expected to think WE. Everyone in the organization is part of the team!
  • * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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