Administrative Assistant

H.I.G. Capital in Miami, FL

  • Industry: Administrative/Clerical - Administrative Support - General
  • Type: Full Time
  • $54,800.00 - 81,240.00
position filled
This is a full-time, permanent role based in our Brickell office. We offer company-paid parking, public transportation reimbursement, and cell phone reimbursement.

H.I.G. Capital is currently seeking a talented, customer service driven, eager and ready to work as an Administrative Assistant for our MIAMI office. This person will be a self-motivated, energetic go-getter with strong organizational skills supporting a team with all administrative functions. Excellent written and verbal communication skills, attention to detail, and strong sense of urgency required. The ideal candidate must possess a positive can-do attitude that thrives on meeting deadlines, a solid work ethic and a desire to learn as well as be part of a team.

Organizing, completing and tracking multiple expense reports through the company systems
Organizing, coordinating and completing all phases of multi-leg national and international travel arrangements; including booking of flights, accommodations, transportation, reservations, creation of itineraries, providing directions, and coordinating meetings
Maintain and coordinate multiple calendars and schedules
Coordinate meetings - in-house, video conferencing, conference calls. Includes catering, setting up and breaking down meeting area, scheduling attendees, setting up presentation materials and equipment, linking via VC when needed, etc.
Support of informational databases
Document production -- letters, emails, memos, presentations and reports
Interface with internal and external customers, staff and management
Multi-line telephone support
Creating, maintaining, archiving and retrieving departmental files
Creating and updating contacts via database system as necessary
Assisting with projects and other duties as needed
Some availability during non-working hours to assist on travel changes and other misc urgent requests

Job requirements:
Minimum 7 years in an administrative assistant role, preferable in corporate office setting; extensive interaction with C-level executive professionals a must
Organized self-starter who can work independently with little direct supervision
High attention to detail, very strong organizational skills, and ability to think outside the box
Ability, flexibility and adaptability to manage multiple and ever-changing priorities, personalities and deadlines
Strong customer service and people skills are required.
Sound understanding of corporate office practices and procedures
Ability to interact with employees and guests at all levels with confidence and professionalism
Excellent written, oral and comprehension experience and associated skill sets
Able to maintain a high level of tact, diplomacy and confidentiality
Prior experience in a financial/investment environment is a strong plus.
Computer skills - must include advanced level proficiency in Microsoft Office products; Microsoft Word, Excel and Outlook; PowerPoint skills a plus.
Knowledge of multi-line phone systems is a plus.
Positive attitude and professional appearance and demeanor is extremely important

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