Office Coordinator/Accounting Assistant M138

Employment Type

: Full-Time


: Miscellaneous

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Office Coordinator/Accounting Assistant, M138

Commercial overhead door company in Virginia Beach, in search of a talented individual who is looking to grow into an important office position with their small company. They need an Office Coordinator that will also do accounting and ordering functions in their office.

Evaluation Hire, Full Time, Permanent Position

PAY : $17-$19 (DOE) to start.

SHIFT: Mon-Fri, 8am to 5pm

Job Duties to Include:

· Job includes AP/AR done in a timely basis —paying bills w/a quick turnaround
· Take receipt of and forward completed service tickets (immediately) each morning to management via email, to allow management to assign prices to work completed at a customer location.
· Billing customers promptly, from completed service tickets brought in to the office daily.
· Employee payroll hours to be forwarded to their CPA each week for processing.
· Work closely with the service department to order parts needed for door-related repairs
· Keep office organized, stocked, and running smoothly each day.
· Assist with answering phones.

Qualifications/Required Skills:

· Must know QuickBooks Online 2018 and recent QuickBooks Desktop version .

· Strong clerical and computer skills, with MS Office programs.
· Ability and willingness to work with customers, service department, and management
· Must be able to deal with all types of personalities, including irate customers, the service manager, and management.
· Experienced keeping an office running, from all aspects…Must be able to work in a small office, solving problems, wearing administrative hat and parts hat, as well.
· Must be able to work with all types of people (and personalities).
· Level-headed, team player, joyful, outgoing, self-confident, and non-smoker

Prepare monthly balance sheet reconciliations
Assisting with purchase ledger invoice and entry month end reconciliations
Assisting with month end accounts
Setting up new accounts on sales ledger
Assist in reconciliation of balance sheet control accounts
Generate PO acknowledgements and sales invoices Purchase ledger
Chase up outstanding supplier accounts
Matching invoices to statements and purchase orders to invoices
Maintaining accurate supplier records for purchase processing


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