Sr. Manager, Stock Plan Administration

DocuSign in San Francisco, CA

  • Type: Full Time
  • $61,380.00 - 92,820.00
position filled

Manage risk, ensure compliance while building trust and integrity into everything we do.

Our agreement with employees
DocuSign is committed to building trust and making the world more agree-able for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do whats right, every day. At DocuSign, everything is equal. We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, youll be loved by us, our customers, and the world in which we live.

The team
The Legal team helps DocuSign achieve strategic goals, manage legal risk, and preserve the legal and ethical integrity of the company. We are regularly involved in critical, complex operations, and partner across the business to solve challenging problems to support our growth and progress globally. We focus on providing thorough analysis and offer legal advice to foster sound decision-making and ensuring compliance with legal and other relevant standards and certifications.

This position
DocuSign is looking for a Senior Manager, Stock Plan Administration to lead our equity administration team. This role, which will be located in our San Francisco office, will be responsible for the day-to-day administration of our employee equity programs and partner with key stakeholders in our Finance, Accounting, Legal and HR teams. You will work closely with all facets of our organization as it expands within the US and internationally.

This position reports to the Deputy General Counsel.

Requirements

  • Administer all aspects of DocuSigns global equity programs. Develop stock administration function, including improvements in processes, implementing automated solutions and evaluating service providers.
  • Maintain Equity Edge database and ensure that transactions are correctly processed in a timely manner. Prepare and process new equity awards, exercises, terminations and releases on a timely basis for all employees and other equity holders.
  • Coordinate with payroll to ensure accurate and timely tax withholding and reporting.
  • Perform timely reconciliations of data on a monthly, quarterly and yearly basis between Stock Administration, Finance, HR, payroll, transfer agent, and other internal clients.
  • Responsible for annual reporting forms required by tax authorities and year-end tax statements.
  • Work with internal and external auditors and Finance team for quarterly reviews and year-end audits, as well as ensure that appropriate internal controls are in place and procedures are followed to satisfy periodic review of compliance with SOX.
  • Act as the primary point of contact for employee inquiries and requests regarding equity programs and equity transactions.
  • Prepare training materials and provide training to employees.
  • Prepare reports for business partners and respond to ad-hoc data requests on a timely basis.
  • Assist with the preparation of equity-related exhibits for the Board and Compensation Committee.
  • Manage implementation and administration of a global Employee Stock Purchase Plan.
  • Assist Legal team in review of 10b5-1 plans and process trades from trading plan brokers.
  • Work closely with outside service providers such as equity systems vendor, transfer agent and broker service providers.

Basic Qualifications

  • Bachelor's degree in Finance/Accounting or relevant experience.
  • 8+ years in stock plan administration, with experience at a public company.
  • Experience with global equity plans and managing an equity administration system such as Equity Edge Online.

Preferred Qualifications

  • Experience with Equity Edge Online and E*Trade.
  • Experience with Employee Stock Purchase Plans, 10b5-1 plans.
  • Experience with granting and taxation of international equity.
  • Experience with SOX 404.
  • Knowledge of ASC718 concepts, 409A rules and modification accounting Experience with Section 16 Forms 3, 4 and 5 a plus.
  • Highly proficient in Excel.
  • Strong verbal, written and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners.
  • Able to effectively deal with high-volume, multiple assignments, concurrent deadlines, and changing priorities.
  • Detail and service oriented.
  • Strong attention to data integrity and accuracy.
  • Project management skills and ability to prioritize.
  • Collaborative management and mentorship of team members.

About us
DocuSign helps organizations connect and automate how they prepare, sign, act on, and manage agreements. As part of the DocuSign Agreement Cloud, DocuSign offers eSignature: the world's #1 way to sign electronically on practically any device, from almost anywhere, at any time. Today, hundreds of thousands ofcustomers and hundreds of millions of users in over 180 countries use DocuSign to accelerate the process of doing business and simplify people's lives. Plus, we save more trees together! And thats a good thing.

DocuSign is an Equal Opportunity Employer. DocuSign is committed to building a diverse team of talented individuals who bring different perspectives to the business and who feel a sense of inclusion and belonging when they join our team. Individuals seeking employment at DocuSign are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.
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Associated topics: co manager, department supervisor, general manager, lead, manage, manager, retail store manager, store supervisor, retail management, team lead

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