Sr. Manager, Stock Plan Administration

DocuSign in San Francisco, CA

  • Type: Full Time
  • $61,380.00 - 92,820.00
position filled

Manage risk, ensure compliance while building trust and integrity into everything we do.

Our agreement with employees
DocuSign is committed to building trust and making the world more agree-able for our employees, customers and the communities in which we live and work. You can count on us to listen, be honest, and try our best to do whats right, every day. At DocuSign, everything is equal. We each have a responsibility to ensure every team member has an equal opportunity to succeed, to be heard, to exchange ideas openly, to build lasting relationships, and to do the work of their life. Best of all, you will be able to feel deep pride in the work you do, because your contribution helps us make the world better than we found it. And for that, youll be loved by us, our customers, and the world in which we live.

The team
The Legal team helps DocuSign achieve strategic goals, manage legal risk, and preserve the legal and ethical integrity of the company. We are regularly involved in critical, complex operations, and partner across the business to solve challenging problems to support our growth and progress globally. We focus on providing thorough analysis and offer legal advice to foster sound decision-making and ensuring compliance with legal and other relevant standards and certifications.

This position
DocuSign is looking for a Senior Manager, Stock Plan Administration to lead our equity administration team. This role, which will be located in our San Francisco office, will be responsible for the day-to-day administration of our employee equity programs and partner with key stakeholders in our Finance, Accounting, Legal and HR teams. You will work closely with all facets of our organization as it expands within the US and internationally.

This position reports to the Deputy General Counsel.


  • Administer all aspects of DocuSigns global equity programs. Develop stock administration function, including improvements in processes, implementing automated solutions and evaluating service providers.
  • Maintain Equity Edge database and ensure that transactions are correctly processed in a timely manner. Prepare and process new equity awards, exercises, terminations and releases on a timely basis for all employees and other equity holders.
  • Coordinate with payroll to ensure accurate and timely tax withholding and reporting.
  • Perform timely reconciliations of data on a monthly, quarterly and yearly basis between Stock Administration, Finance, HR, payroll, transfer agent, and other internal clients.
  • Responsible for annual reporting forms required by tax authorities and year-end tax statements.
  • Work with internal and external auditors and Finance team for quarterly reviews and year-end audits, as well as ensure that appropriate internal controls are in place and procedures are followed to satisfy periodic review of compliance with SOX.
  • Act as the primary point of contact for employee inquiries and requests regarding equity programs and equity transactions.
  • Prepare training materials and provide training to employees.
  • Prepare reports for business partners and respond to ad-hoc data requests on a timely basis.
  • Assist with the preparation of equity-related exhibits for the Board and Compensation Committee.
  • Manage implementation and administration of a global Employee Stock Purchase Plan.
  • Assist Legal team in review of 10b5-1 plans and process trades from trading plan brokers.
  • Work closely with outside service providers such as equity systems vendor, transfer agent and broker service providers.

Basic Qualifications

  • Bachelor's degree in Finance/Accounting or relevant experience.
  • 8+ years in stock plan administration, with experience at a public company.
  • Experience with global equity plans and managing an equity administration system such as Equity Edge Online.

Preferred Qualifications

  • Experience with Equity Edge Online and E*Trade.
  • Experience with Employee Stock Purchase Plans, 10b5-1 plans.
  • Experience with granting and taxation of international equity.
  • Experience with SOX 404.
  • Knowledge of ASC718 concepts, 409A rules and modification accounting Experience with Section 16 Forms 3, 4 and 5 a plus.
  • Highly proficient in Excel.
  • Strong verbal, written and interpersonal communication skills with an ability to communicate effectively with all levels of employees and internal/external partners.
  • Able to effectively deal with high-volume, multiple assignments, concurrent deadlines, and changing priorities.
  • Detail and service oriented.
  • Strong attention to data integrity and accuracy.
  • Project management skills and ability to prioritize.
  • Collaborative management and mentorship of team members.

About us
DocuSign helps organizations connect and automate how they prepare, sign, act on, and manage agreements. As part of the DocuSign Agreement Cloud, DocuSign offers eSignature: the world's #1 way to sign electronically on practically any device, from almost anywhere, at any time. Today, hundreds of thousands ofcustomers and hundreds of millions of users in over 180 countries use DocuSign to accelerate the process of doing business and simplify people's lives. Plus, we save more trees together! And thats a good thing.

DocuSign is an Equal Opportunity Employer. DocuSign is committed to building a diverse team of talented individuals who bring different perspectives to the business and who feel a sense of inclusion and belonging when they join our team. Individuals seeking employment at DocuSign are considered without regards to race, ethnicity, color, age, sex, religion, national origin, ancestry, pregnancy, sexual orientation, gender identity, gender expression, genetic information, physical or mental disability, registered domestic partner status, caregiver status, marital status, veteran or military status, citizenship status, or any other legally protected category.

U.S. Equal Opportunity Employment Information (Completion is voluntary)

Individuals seeking employment at DocuSign are considered without regards to race, color, religion, national origin, age, sex, marital status, ancestry, physical or mental disability, veteran status, gender identity, or sexual orientation. You are being given the opportunity to provide the following information in order to help us comply with federal and state Equal Employment Opportunity/Affirmative Action record keeping, reporting, and other legal requirements.

Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiring process or thereafter. Any information that you do provide will be recorded and maintained in a confidential file.

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If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection. As a government contractor subject to Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measure the effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categories is as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.

Veteran Status

Form CC-305

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Expires 1/31/2020

Voluntary Self-Identification of Disability

Why are you being asked to complete this form?

Because we do business with the government, we must reach out to, hire, and provide equal opportunity to qualified people with disabilities 1 . To help us measure how well we are doing, we are asking you to tell us if you have a disability or if you ever had a disability. Completing this form is voluntary, but we hope that you will choose to fill it out. If you are applying for a job, any answer you give will be kept private and will not be used against you in any way.

If you already work for us, your answer will not be used against you in any way. Because a person may become disabled at any time, we are required to ask all of our employees to update their information every five years. You may voluntarily self-identify as having a disability on this form without fear of any punishment because you did not identify as having a disability earlier.

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Associated topics: co manager, department supervisor, general manager, lead, manage, manager, retail store manager, store supervisor, retail management, team lead

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