Sample Monitoring Specialist

Employment Type

: Full-Time


: Non-Executive Management

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Job Overview:

The Sample Monitoring Specialist is accountable for the handling/storing and processing of irreplaceable clinical trial specimens including the monitoring of the Alarms and freezers maintenance.

The Sample Monitoring Specialist supports the various teams of the Covance Specimen Management (SM) department and is a liaison between SM and others departments.Specific department duties as set forth in the task list and department training checklists including, but not limited to:

  • Monitor, respond to and resolve issues with alarming storage units to ensure regulatory compliance, both during and after normal business hours
  • Perform a daily assessment of the freezer nodes within the REES application.
  • Assist in completing a single or multi point freezer calibration as specified in SOP and ensure proper documentation is completed and kept with freezer binder.
  • Re-locate samples from one freezer to another in the event of freezer failure and update the sample management software and REES application accordingly.
  • Assist with new storage unit installation and re-locations.
  • Ensure proper Rees Inventory is managed and is available in house.
  • Accountable for ensuring required freezer maintenance is performed and documentation is kept up to date and properly archived.
  • Review freezers filters and change them as needed.
  • Responsible for freezer space utilization including, but not limited to:Monitor capacities of drawers and freezers and consolidate as needed.Work with supervisors to ensure efficient use of freezer and drawer space.Create new storage drawers as needed per SOP for use in the processing of samples and update the sample management software accordingly.Submit work orders as needed for freezers repairs.Clean assigned Freezers and be the back-up for the Freezer Cleaning person in case of absence.Ensure Freezer report is updated daily or as needed.Responsible for responding to audit requests.
  • Other Duties:

  • Participate with the management team on Client visits, Client Project Discussions and create a project Check List is needed.
  • Understand the contents of a specimen pull/ discard pull list and retrieve samples from storage on an as needed basis.
  • Completion of beginning and end of day duties, as assigned.
  • Adhere to all company policies and procedures and perform all departmental and inter-departmental SOPs as written.
  • Generate an appropriate audit trail of all activities and maintain training file and required documentation.
  • Working Conditions:

  • Repetitive motion via samples and computer terminal
  • High volume and high production environment
  • Constant exposure to dangerous goods and infectious substance
  • Exposure to extreme temperatures
  • Repetitive lifting of 20 kilos/50 pounds or more
  • Adhere established Covance safety SOPs and Universal Precautions guidelines at all times
  • Special Factors:

  • Weekend work may be required
  • Overtime may be required
  • Rotating On-Call work is required
  • Education/Qualifications:

  • Minimum High School Diploma
  • Experience:

  • Electrical experience highly desired
  • Minimum 1-year applicable work experience
  • Must be self-starter with ability to multi-task
  • Able to work in a team as well as independently
  • Dynamic attitude and ability to work under pressure
  • Ability to take up challenges
  • Strong detail orientation
  • Strong communication and organizational skills
  • Ability to use several software packages i.e. Word, Excel, Access

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