Administrative Assistant

COllabera in Waukegan, IL

  • Industry: Administrative/Clerical - Administrative Support - General
  • Type: Full Time
  • $58,120.00 - 86,690.00
position filled
Waukegan, Illinois
Skills : answering phones,calendar management, scheduling travel (domestic & international),office set-ups and onboarding. ,Ms Office Suite, Adobe Acrobat, Visio and Outlook.
Description : Responsibilities include all administrative functions of the department:answering phones, calendar management, scheduling travel (domestic & international), managing correspondence and scheduling couriers, processing expense reports (domestic & International), meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference and mobile phone setups, acting as a liaison for remote access issues.
May include some support for tracking budget expenditures. Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and Copy Center procedures (if applicable).
Orders business cards and stationery.
Uses basic to intermediate software skills to perform work assigned. Uses and understands MS Office Suite and other business specific software, including the Corporate Travel Web site.
Coordinates new employee office set-ups and onboarding.
Frequently handles confidential or business-sensitive information.
Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements. Proactively identifies and resolves scheduling conflicts.
May be the primary point of contact for managers schedule. Operates with general instruction and some supervision. Basic to intermediate knowledge of Ms Office Suite, Adobe Acrobat, Visio and Outlook.

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