Chief of Staff (Santee)


: $112,300.00 - $173,750.00 /year *

Employment Type

: Full-Time


: Executive Management

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70 Clinton Avenue, Newark, New Jersey, 07114



Project Ready Chief of Staff

Project Ready is an organization that will provide the Newark community with a platform to engage in actions that will secure and protect high quality education. We believe Newark is at a critical moment, where we have regained local control of our schools. If were going to continue to move forward as a city, we need families engaged in decision-making when it comes to our schools.

The Chief of Staff (CoS) will have overall responsibility for Project Readys city-wide internal operations and administration. S/he will serve as a true partner to the Executive Director, sharing the organizations vision and championing its efforts to build capacity and increase impact by ensuring internal efficiency and operational excellence, encouraging linkages and consistency across the organization, and promoting a culture of collaboration at all times. In this way, the CoS will be a critical leader ensuring that Project Ready has the capacity and the support to fulfill its mission.

A newly created position, the CoS will have direct oversight of the following functions:

  • Finance & Human Resources
  • Program Planning & Execution
  • General Admin & Data Reporting
  • Brand Building


Direct Support of the Executive Director

  • Establish a true partnership with the Executive Director and be able to translate her vision into a clearly articulated operational strategy that is fully aligned with, and supportive of, Project Readys strategic goals.
  • Setting the leaders strategic priorities: Partnering with ED to identify the areas where they must direct their focus and identifying metrics for success. Revisiting regularly and evaluating progress.
  • Strategically managing a EDs time: working with virtual assistant, looking at long term travel calendar, evaluating opportunities and determining fit with priorities.
  • Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure the ED has all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary.
  • Reviewing Internal and External Communications: drafting organizations newsletters, reports, pitch decks, speeches or presentations for the ED.
  • Monitoring information flow: Sometimes acting as a gatekeeper, ensuring the EDs involvement in a project or decision-making process at the right moment.

Meeting & Event Preparation

  • Managing the meeting cadence for the leadership team, ensuring materials are sent in advance, time is well spent, and objectives are achieved.
  • Planning and leading company retreats, step-backs, and other special events.

Operational Support

  • Oversee daily operations through collaboration with senior management and department leaders, performing an array of administrative tasks from managing calendars, generating correspondence, maintaining hard copy and/or electronic files, planning and coordinating annual meetings, and scheduling
  • Serve as a subject matter expert, handling inquiries and develop action plans to address them, and assisting with the preparation and dissemination of communications
  • Partnering with NJCF Director of Operations to maintain and implement all the appropriate policies, practices and systems required to optimize the use of its financial resources.

Project Management

  • Overseeing large, often cross-functional organization-wide projects or initiatives.
  • Bring together multiple stakeholders and help drive decisions.
  • Researching, benchmarking, analyzing data, and making recommendations.
  • Creating systems and processes to streamline operations.

Strategic Planning

  • Partnering with ED to develop annual strategic planning for Project Ready.

Hiring and Management

  • Leading hiring processes: drafting & posting job descriptions, outlining an interview process, and screening candidates for roles reporting into the ED.
  • ED team management: hires and directly manages others in the office of the ED. This may include executive assistants, special projects managers, speech writers, or others.

Experience & Skills

  • Strategic Thinking
  • Planning and Organization
  • Project management
  • Strong written and verbal skills
  • Relationship building
  • Problem-solving


  • 2-3 years of aligned professional experience
  • Exemplifies Project Readys mission
  • Proven leadership skills with an ability to explain complex concepts clearly
  • Strong soft-skills to work extremely well with people up and down the organization
  • Tech Savvy
  • Event Planning Experience
  • Human Resources Experience

To submit an application, please email Shennell McCloud at All inquiries and discussions will be considered strictly confidential. Project Ready is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants are encouraged to apply.

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Associated topics: administrative, administrative assistant, administrative officer, administrative staff, associate, beverage, document, front desk, records management, staff * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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