Administrative Support Specialist

BeanStock Ventures in San Diego, CA

  • Type: Part Time
position filled
Overview BeanStock Ventures is a project-based software development and investment company. We are focused on improving lives by directly and indirectly supporting the development and delivery of innovative healthcare related products and services. BeanStock Ventures provides 20 years of regulatory and software development experience in various healthcare specific domains including but not limited to NGS, diagnostics, the point of care, critical care, laboratory, automation, workflows, and connectivity. Beanstock Ventures is seeking a part time Administrative Support Specialist. The ideal candidate must be exceedingly well-organized, have strong multitasking skills, enjoy the administrative challenges of supporting a fast-paced company, and have a strong service attitude. This role is uniquely suited for someone who thrives on variety, building strong relationships, and is energized by opportunities to learn and grow. This is a remote opportunity with a potential to move to Responsibilities Create and implement document standards Format documents to the document standard Support management in the formatting and creation of documents Calendar management – book conference rooms Event planning Scheduling/coordination of details for meetings with internal and external contacts Manage and book travel arrangements Complete and track expense reports Manage consulting expenses Assist with new hire on boarding Purchasing and expense report reconciliations Record time keeping Organization and maintenance of information that may be sensitive, confidential or technical in nature Exercising good judgment to effectively manage multiple projects with shifting priorities Attending and participating in designated calls and meetings File management Distributing, collecting, and tracking information or documents and generating correspondence, reports and presentations Placing catering orders Maintain an orderly filing system Purchasing and tracking vendor orders Perform other general administrative duties and projects as needed Qualifications Minimum of 3-4 years of previous administrative experience in a corporate environment, supporting at least one senior executive Microsoft certification or advanced Microsoft skills a must Strong accuracy and attention to detail Excellent verbal and written communication skills Ability to organize and prioritize multiple tasks in a timely manner Professional attitude and demeanor Strong service attitude and relationship building skills Proficiency in Windows, including Word, Outlook and PowerPoint Intellectual curiosity and a drive to learn and grow Previous experience in financial services preferred Software cloud-based tool savvy – Microsoft 365, OneDrive, Confluence, Sharepoint Stable and fast internet connection Highly motivated self-starter – little direction is needed, ask questions for clarity Superior follow up skills and transparency of work being delayed Very detail oriented and organized Excellent written and verbal communication skills Comfortable defining processes from scratch Highly responsive

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