Administrative Assistant III

Compensation

: $61,380.00 - $92,820.00 /year *

Employment Type

: Full-Time

Industry

: Administrative/Clerical



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Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 103,000 colleagues serve people in more than 160 countries.
Position will be located in Menlo Park, CA, and will provide administrative support to the Program Director and team members responsible for starting a new manufacturing facility. Requires working across multiple functions and Abbott locations. Additionally, the position will support facilities related initiatives in Menlo Park, including office layout changes, parking improvements, and general facility projects.
Provides general administrative support to one or more managers or directors as assigned.
May provide back up support to higher-level management as needed.
**Primary Job Function**
+ Responsible for compliance with applicable Corporate and Divisional Policies and procedures.
+ Responsibilities include all administrative functions of the department: answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, creating or modifying business documents, preparing presentations from source materials, handling teleconference setups, acting as a liaison for remote access issues;
+ May include some support for tracking budget expenditures;
+ Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations;
+ Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate
+ Branding Guidelines, and Copy Center procedures (if applicable). Orders business cards and stationery;
+ Uses basic to intermediate software skills to perform work assigned;
+ Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site, and employee performance management systems (as applicable);
+ Coordinates new employee office set-ups and onboarding;
+ May train/coordinate work for new administrative assistants;
+ Responsible for implementing and maintaining the effectiveness of the Quality System.
+ Frequently interacts with high-level executives.
+ Basic to intermediate knowledge and understanding of business processes and requirements.
+ Frequently handles confidential or business-sensitive information. Data is typically employee-level or one dimensional.
+ Maintains and may manage calendars, including meeting and travel scheduling and domestic and international travel arrangements.
+ Proactively identifies and resolves scheduling conflicts.
+ May be the primary point of contact for managers schedule.
**Minimum Education;**
+ High School diploma or equivalent. Some college preferred
**Minimum Experience / Training Required**
+ 1+ years previous admin experience or equivalent.
+ Operates with general instruction and some supervision.
+ Basic to intermediate knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.
An Equal Opportunity Employer
Abbot welcomes and encourages diversity in our workforce.
We provide reasonable accommodation to qualified individuals with disabilities.
To request accommodation, please call 224-###-#### or email ...@abbott.com * The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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